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Stagecoach Tranportation

Procurement & RFPs

Doing Business with Stagecoach

Stagecoach Transportation Services (Stagecoach) is a non-profit organization, which operates the public transportation system providing deviated-fixed-route and demand-responsive transit services in Central Vermont and the Upper Valley. To provide our services, we rely on a small range of contractors and suppliers who work with us through the entire procurement process. ThDescription:

Addison County Transit Resources, Inc. (ACTR), located in Middlebury, Vermont and Stagecoach Transportation Services, Inc. (STSI), located in Randolph, Vermont, are non-profit corporations providing public transit services in Chittenden, Rutland, Orange, Windsor and Addison Counties in Vermont. The company’s procurement office is located at the ACTR office in Middlebury, Vermont. Both agencies provide the full range of rural transit and paratransit services.

This Request for Proposal outlines specifications for 28-seat gasoline or diesel cutaway buses capable of seating 28 riders when the two wheelchair positions are not occupied and at least 26 riders.

ACTR and STSI are soliciting technical and price proposals in one package. Several forms in this RFP are required as part of the Proposal. A fixed price contract will be awarded.

Deadline for receipt of proposals is 4:00 pm December 16, 2016 at the ACTR Office. Telephone, e-mailed or faxed proposals will not be accepted. The successful proposal will be announced on or before 4:00 pm, December 28, 2016. The contract will expire on June 30, 2021. ACTR/STSI hereby grants permission, upon request, to other public transit operators in Vermont who are members of the Vermont Public Transportation Association, to purchase additional quantities off this contract.

All communication for this procurement is done via e-mail – no exceptions. Proposals will NOT be submitted via e-mail or fax. Contact information is below:

Angela McCluskey, Procurement Administrator
Addison County Transit Resources
angela@actr-vt.org

e goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.

Goods and services purchased by Stagecoach range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for Stagecoach business. Learn more about specific DBE program information.

Who buys for Stagecoach?

The Senior Managers and/or Executive Director sign off on all purchases for Stagecoach. If anyone has any questions aboutStagecoach’s purchasing policies, please contact:
Jim Moulton, Executive Director
Telephone: 802-388-2287
Fax: 802-388-1888
Email: jim@actr-vt.org

All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, Monday – Friday 8:00 am to 5:00 pm.

What does Stagecoach buy?

Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as a small bus operations/maintenance facility.

How does Stagecoach buy?

All goods and services Stagecoach needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.

Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.

Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of Stagecoach’s intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.

Who receives Stagecoach’s bid notices/requests for proposals?

  • Known vendors
  • Think Vermont
  • Vendors requesting to be on our bid list for specific categories of goods or services that Stagecoach requires

How does Stagecoach advertise for bids/proposals?

All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.

How do I get on Stagecoach’s bidder’s list?

Getting on Stagecoach’s bidder’s list is as simple as forwarding a letter of interest to:
Angela McCluskey, DBE Officer

The following information must accompany your request to be placed on Stagecoach’s bidder’s list:

  • Legal / recognized name of your business.
  • Street and/or PO Box mailing address(es) of business.
  • All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)
  • Business point of contact, names and positions held.
  • Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.
  • Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.

Disadvantaged Business Enterprises

If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:

Angela McCluskey, DBE Liaison Officer
c/o Addison County Transit Resources
297 Creek Road
Middlebury, VT 05753

Telephone: 802-388-2287
Fax: 802-388-1888
angela@actr-vt.org

Download a DBE application. On a triennial basis, Stagecoach establishes goals for the participation of disadvantaged businesses in its procurement process. For Federal Fiscal Years 2015-2017, Stagecoach’s DBE goal is 3.88%.

NOTE: There is no DBE set-aside in Stagecoach’s Disadvantaged Business Enterprise Program.

Certification eligibility

A Disadvantaged Business Enterprise is defined as a for-profit small business concern:

  • That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and
  • Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

Other criteria include, but are not limited to:

Stagecoach DBE Program Policy


REQUEST FOR PROPOSALS

Bids invited for:

Storm Water Drainage at the L Street Facility &
Resurfacing for the Fleet Storage Facility on Hedding Drive

Stagecoach Transportation Services, Inc., Randolph, VT
Request for Proposal:  RFP Engineering for Parking lots

SUBMISSION REQUIREMENTS
Electronic copies of the proposal should be sent to angela@actr-vt.org and alittle@stagecoach-rides.org, no later than June 7, 2017. If you would like to include hard copies, envelopes should be addressed to:

Addison County Transit Resources
Attention: Angela McCluskey
297 Creek Road
Middlebury VT 05753

Stagecoach Transportation Services, Inc.
Attention: Aaron Little
PO Box 356
Randolph, VT 05060

Physical address:
Stagecoach Transportation Services, Inc.
1 L Street
Randolph, VT 05060

It is the applicant’s responsibility to ensure that proposals are complete and delivered by the deadline time and date as indicated above. Incomplete or late proposals received after the stated deadline will not be accepted or returned.

QUESTIONS
Questions regarding the project scope of work are to be emailed to Angela McCluskey and Aaron Little at angela@actr-vt.org and alittle@stagecoach-rides.org should be submitted by May 31, 2017. All potential bidders submitting questions will receive all questions and corresponding answers no later than June 2 ,2017.