Procurement & RFPs
Doing Business with Stagecoach
Addison County Transit Resources, Inc. (ACTR), located in Middlebury, Vermont and Stagecoach Transportation Services, Inc. (STSI), located in Randolph, Vermont, are divisions of Tri-Valley Transit, a non-profit corporation providing public transit services in Chittenden, Rutland, Orange, Windsor and Addison Counties in Vermont. The company’s procurement office is located at the ACTR office in Middlebury, Vermont. Both agencies provide the full range of rural transit and paratransit services.
The goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.
Goods and services purchased by Stagecoach range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for Stagecoach business. Learn more about specific DBE program information.
Who buys for Stagecoach?
The Senior Managers and/or Executive Director sign off on all purchases for Stagecoach. If anyone has any questions aboutStagecoach’s purchasing policies, please contact:
Jim Moulton, Executive Director
All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, Monday – Friday 8:00 am to 5:00 pm.
What does Stagecoach buy?
Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as a small bus operations/maintenance facility.
How does Stagecoach buy?
All goods and services Stagecoach needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.
Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.
Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of Stagecoach’s intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.
Who receives Stagecoach’s bid notices/requests for proposals?
- Known vendors
- Think Vermont
- Vendors requesting to be on our bid list for specific categories of goods or services that Stagecoach requires
How does Stagecoach advertise for bids/proposals?
All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.
How do I get on Stagecoach’s bidder’s list?
Getting on Stagecoach’s bidder’s list is as simple as forwarding a letter of interest to:
Angela McCluskey, DBE Officer
The following information must accompany your request to be placed on Stagecoach’s bidder’s list:
- Legal / recognized name of your business.
- Street and/or PO Box mailing address(es) of business.
- All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)
- Business point of contact, names and positions held.
- Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.
- Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.
Disadvantaged Business Enterprises
If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:
Angela McCluskey, DBE Liaison Officer
c/o Addison County Transit Resources
297 Creek Road
Middlebury, VT 05753
Download a DBE application. On a triennial basis, Stagecoach establishes goals for the participation of disadvantaged businesses in its procurement process. For Federal Fiscal Years 2015-2017, Stagecoach’s DBE goal is 3.88%.
NOTE: There is no DBE set-aside in Stagecoach’s Disadvantaged Business Enterprise Program.
A Disadvantaged Business Enterprise is defined as a for-profit small business concern:
- That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and
- Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.
Other criteria include, but are not limited to:
- Membership in a protected class;
- The owners’ personal net worth; and
- Firm meets SBA small business guidelines.
REQUEST FOR PROPOSALS
Tri-Valley Transit, Inc., is requesting proposals from qualified firms of certified public accountants to audit its annual financial statements for TVT’s fiscal year ending June 30, 2018, and June 30, 2019 with the option of auditing its financial statements for fiscal years June 30, 2020, 2021 and 2022.
To be considered, three (3) copies of a proposal must be received by:
Angela McCluskey, Asst. Finance Director/Procurement Admin.
Tri-Valley Transit, Inc.
297 Creek Road
Middlebury, VT 05753